====== 2023-10-18 ======
**Protocol Writers**: zotan,clerie:wq\\
**Start**: 20:25 \\
**End**: 21:16 \\
**Attendance**: zotan, erincandescent, enbyfoxen, amy, lis, gari, xeno, clerie, hannes, linus

===== TOP 1: New year's eve party (zotan) =====

  * party from 31.12. ~8pm - 01.01. ~4am
  * it will be loud
  * there will be some drinks (probably)
  * there is a Telegram group chat for planning
    * contact zotan for invites

===== TOP 2: rethink stuff and box management before the new shelves are full (xeno) =====

this is a loose assortment of vague proposals. I'm not on the hunt for strict due dates or similar, and my exxagerations are mostly based on hypothetical events. Also, I would like to run through this once, to avoid "that's the next topic" situations

sub-topics:
  - define "regular" over time
  - box management
  - non-box management

==== regular ====

  * "who are those Vintage and Retro that need a whole shelf for themselves?"
  * the premise "all regulars should be able to have a box" is a lot more broad and flexible than "members can have a box"

this raises 2 questions:
  - when is someone "regular", when "not regular anymore"?
  - does it make sense that regulars get boxes and members get slippers, or do we need better incentives to become a member? (/s)

==== box management ====

"hello, I've been here a few times, let me put my junk into a box and skip town"

proposals:
  - regular™ expiry dates on boxes, resets on use
  - require some contact information if the owner of the box is not "AfRA" 
  - box expires --> outreach with grace period
    - resolved: person is active, picks up box, or contents are adopted
    - unresolved: new "free stuff" box appears
  - bonus: guidelines for what not to put into boxes? something something AfRA e.V. is not affiliated with any contents of regulars boxex but we did what we reasonably could something something

==== non-box management ====

proposals:
  - every item that doesn't fit into a box gets treated as a box. 
    - ownership sticker, contact information, expiry
    - if "Public AfRA", then expiry\*2 (goal: inventory or trash)
  - everything else: on space cleanup, unlabeled items go to [lost+found](https://afra-berlin.de/dokuwiki/doku.php?id=lost_found)
    - L+F TLDR: monthly plenum topic to move items one step further in the chain: stage 0 --> stage 1 --> free stuff --> trash

==== conclusion ====

  * we have space
    * it is not an issue right now
    * we should talk about this when it gets an issue
  * enbyfoxen is doing inventory of the current stuff
    * labeling stuff
    * messing people that have private stuff that haven't been used for a while
  * random stuff goes into lost+found

===== Top 3: stuff from xenos office =====

  * there is furniture left over since xenos office is moving
  * we have seen some pictures what might be available
  * we are interested in
    * office chairs
      * replacing some of the current ones
    * desk for the lab
    * kitchen furniture
      * drawers
      * shelves
      * desk/workspace
      * sink
    * thinkpad docks
      * for x240/...50/...60/...70
  * we are not interested in
    * tables
    * couches
  * xeno will ask and respond with what is possible
  * "we need this furniture thing!" --> approach xeno
  * either is is getting delivered or we just show up with a van
    * we will figure this out on short notice