2022-10-18

Protocol writer: zotan
Start: 20:25
End: 20:56
Attendance: zotan, mitch, lynxis, lux, partikel, till, dasha

TOP 1 - Drinks/money (Lux)

We have drinks in the AfRA
It should be self organized (separate from the AfRA legal entity) for legal reasons
Currently Vorstand is involved in this, we should change this
Lux suggests changing this
1-3 members should manage the drinks money, to a certain point (500 euros maybe?), everything above gets donated to the AfRA once a year or so
Relatively small amount of money will be handled by the drinks volunteers
Lux would volunteer to do this, ideally with someone else
Mitch would help out as well
Plenum agrees, ⇒ lux and mitch will handle this from now on

The big event ("xC3 Berlin") will be very expensive. Some people say 150 euros, some 300-500…
Nothing is clear yet, people are thinking about options
We should wait and see what happens
Accessibility money-wise is very important
If AfRA is supposed to be collaborating the event should be financially accessible via e.g. friends tickets to everyone
lynxis suggests a small and cheap/free event of just the berlin hackerspaces collaborating
lux would much rather have a smaller event, ~100-200 people, basically only the berlin hackerspace community with a no-mask event then a larger event with masks

If members want to come to AfRA and chill there in the duration, they can just do that.
⇒ If members prefer this over the XC3 event, people can chill with music and Tschunk at the AfRA in the congress time period. (zotan will organize this if necessary)
⇒ follow up with more details at next plenum!

AfRA suggests that the event should be financially accessible via e.g. friends tickets to everyone
Rather than one very large event (500-1000 people), many AfRA members would rather have a smaller event (aka less people, maybe 100-200, aka only the Berlin hackerspace community)
- that would be free/accessible
- that would maybe not require masks